School fee voucher format: what parents and banks need to see

A fee voucher is a small piece of paper that causes a surprising amount of trouble when it's unclear. Parents can't tell what they are paying for, the bank misreads the account, and the office can't match the payment later.

What to put on it

• School name, address and phone
• Voucher number (unique, so a payment can be matched)
• Student name, father's name, class and section, roll or GR number
• Month(s) the voucher covers
• Each fee on its own line: tuition, admission, annual, exam, transport
• Discounts: sibling or scholarship, shown as a line, not hidden in the total
• Arrears from earlier months, clearly marked
• Due date and the late fine after it
• Total payable before and after the due date
• Bank account or wallet details where it can be paid

Why three copies

One for the parent, one for the bank, one for the school. Each copy says which one it is at the top. The parent keeps theirs stamped, which settles most disputes.

One voucher per family

If three children study in the same school, one voucher for the family is easier for parents and halves the counting at the office.

Online payment

Add a QR code or a link that shows the amount and your account. Ask parents to write the voucher number in the payment message, so the office can match it.

Munshi's school management software makes one voucher per family each month with all of the above, three copies and a QR, and keeps the defaulters list up to date as payments come in.