Catering per head rate: how to price an event
Work out a per head catering rate from the menu, add rent and labour, and give the customer one clear bill.
Munshi Team · 13 Nov 2026 · 1 min read
Price catering per head: the menu's cost per guest plus your margin, times the number of guests. Rent, transport and decoration go on top as separate lines.
Per head, with an example
Example rates only: costs change with the market.
| Line | Calculation | Amount |
|---|---|---|
| Catering | 200 guests × Rs 650 | Rs 1,30,000 |
| Chairs | 200 × Rs 20 | Rs 4,000 |
| Shamiana | 1 × Rs 8,000 | Rs 8,000 |
| Transport and labour | Rs 5,000 | |
| Total | Rs 1,47,000 |
Guests change
Agree what happens if more guests come: the same per head rate for each extra guest is simplest. Write the final count on the bill.
Advance
A third to half in advance is common for weddings. Write it on the booking so it comes off the final bill.
The tent and catering software adds the catering per head to the rent and extras, takes the advance off and settles the bill. Start free.
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