Job card format for a mechanic workshop
What to write on a job card for a bike or car, how to price parts and labour, and why the number plate is the key to every customer's history.
Munshi Team · 13 Nov 2026 · 2 min read
Open a job card the moment a vehicle comes in, and key it by the number plate. Then the bill, the parts used and the next visit all hang off one record.
What to write on the job card
| Field | Example |
|---|---|
| Number plate | LEA-1234 |
| Vehicle | Honda CD 70 |
| Meter (km) | 25,000 |
| Complaint | Oil change, brakes noise |
| Mechanic | Ustad Akram |
| Estimate and advance | Rs 2,500, advance Rs 500 |
Example prices only.
Parts and labour, separately
Write each part with its price, and the labour as its own line. The customer sees what they pay for, and you see how much of the day was labour. Parts from your own stock should come off stock; parts bought from the market can be written in with what you charge.
Status, so nothing waits
Came in, working, waiting for parts, ready. A board with these four makes it clear which vehicle is stuck and why.
Hand-over
Take the advance off first, then what is paid now; anything left goes on the customer's account. Write the next service date or km before they leave.
The auto workshop software keeps job cards by number plate, bills parts and labour together and keeps every vehicle's history. Start free.
Try it free in your own business
Start with your mobile number. No card, no installation.