Cake order book for bakeries: advance and ready time
What to write on every cake order, how much advance to take, and a morning routine so no order is late or forgotten.
Munshi Team · 13 Nov 2026 · 2 min read
Give every cake order a number, a ready-by time and an advance, and look at today's orders every morning. Most late or wrong cakes come from slips with half the details.
What to write on every order
| Detail | Example |
|---|---|
| Customer and mobile | Ayesha, 0300 1234567 |
| What | Chocolate cake |
| Weight | 2 kg |
| Flavour | Chocolate fudge |
| Written on the cake | Happy Birthday Zara |
| Ready by | Saturday, 5:00 PM |
| Price and advance | Rs 4,000, advance Rs 1,500 |
Example prices only.
How much advance
Many bakeries take a third to half for custom cakes, and the full price for very large or unusual orders. Write the advance on the order and give a slip or a WhatsApp message with the order number.
A morning routine
- Open today's orders and sort them by time.
- Late ones first: anything whose time has passed.
- Mark ready when the cake is boxed, and message the customer with the balance.
- At hand-over, take the balance or put it on their khata.
Cancelled orders
Agree in advance what happens to the advance. Keep it on the customer's account so it can be paid back or used for the next order.
The bakery software keeps every order with its advance and ready time, shows today's and tomorrow's on one screen, and sends the ready message on WhatsApp. Start free.
Try it free in your own business
Start with your mobile number. No card, no installation.